WYOMING CHAPTER
Association of Records Managers & Administrators
Municipal Building, 2101 O'Neil Ave, Ste, 208, Cheyenne, Wyoming
Board Meeting Minutes
April 26, 2005 11:30am
Members Present: Kristy Anderson, Donna Baur (by phone) Ramona Christensen, Donna Crock, Wendy Kinkade, Valerie Roybal, Barb Thomasee and Deanne Widauf. Absent: Rich Wilson
Minutes: DeanneWidauf, seconded by Donna Crock, moved to approve the March 22, 2005 Board meeting minutes and the April 12, Chapter meeting minutes. Motion carried.
Treasurer's Report: Deanne Widauf presented the April 2005 Treasurer's Report showing a balance of $17,034.32 which includes term share accounts.
COMMITTEE REPORTS:
Education: Barb Thomasee reported that we have received applications to review for the scholarships. They are currently being routed between the committee members and a decision will be made by the next board meeting. Wendy Kinkade noted that we have sixteen applications including some applications for the University of Wyoming scholarship and some for the Community College scholarship. However, some applications are incomplete and will be inadmissible.
Membership: Valerie Roybal gave an update on membership, reporting there are 32 members in the Wyoming Chapter and we had 2 members advise they will not be renewing their membership. Kristy Anderson sent letters and chapter pins to new members Cate Cundall, Vicki Nemecek and Debbie Leonard. Valerie is sending information about our Chapter to some interested individuals in Fort Washakie.
Newsletter: Donna Baur plans to feature one of the Chapter's new members, Cate Cundall in the Member's Corner this month. Valerie Roybal plans to e-mail the final poster on the Black Hawk Trip to Donna Baur for the newsletter. Donna requested that the deadline for any additions to the newsletter be submitted by the end of this week.
Programs/Public Relations: Wendy Kinkade announced the programs for the remainder of the year. The programs are as follows:
May 10, 2005 - The Preservation of Records and Photographs, Guest Speaker: Roger Joyce. Location: Barrett Bldg., 2301 Central Avenue, Multipurpose Room 11:30am, Lunch to be catered by Grand Avenue Pizza; $10.00 per person.
June 2, 2005 - Awards Banquet and Election of Officers. Donna Crock advised she has made arrangements for the dinner at the Whipple House. She plans to send out invitations during the second week in May. Wendy Kinkade, seconded by Barb Thomasee, moved to approve any expenditures necessary for the Awards Banquet. Motion carried.
June 4, 2005 - Central City/Black Hawk Trip, Leave from City Parking Lot at 8:00am, Leave Black Hawk at 4:00pm; $20/person. Valerie Roybal gave the contract from Americoach to Kristy Anderson to sign. Valerie plans to finalize the gambling trip flyer for distribution and will e-mal the flyer to Donna Baur to put in the next newsletter.
Next Year - Joint Program with Denver Mile High and Northern Colorado Chapters - Tour of the Federal Archives Retention Center and Guest Speaker (International President). Kristy Anderson announced that she contacted both chapters and they showed an interest in having a joint program. Nothing has been finalized to date for the September program.
Web Site: Donna Crock reported that she will post the gambling flyer on the web site. She has already posted information on this year's seminar. Donna Crock mentioned that she has posted information on the Chapter Member of the Year for previous years on the web site.
OLD BUSINESS:
2004-2005 Slate of Officers: The Board discussed the Slate of Officers for the coming year and discussed positions that are still open.
NEW BUSINESS:
Legal Update on the No Fax/No E-Mail Rules from ARMA International: Kristy Anderson announced that the following web site has information regarding the legal update: http://www.arma.org./intranet/chapterconeection/ChapterConnection.pdf. Kristy distributed hard copies of the Chapter Connection to the Board members referencing this topic. The publication outlined the frequently asked questions about the No Fax/No E-Mail Rules. Kristy Anderson noted that there is some confusion on how this Rule will affect our Chapter and advised that perhaps more information will be discussed on this at the Region Leadership Conference in July.
Chapter Pins: Kristy Anderson asked Deanne Widauf to check to see how many Chapter pins we currently have in supply. Donna Crock, seconded by Valerie Roybal, moved to approve the purchase of 250 pins if our supply is low (less than 50 pins). Motion carried. Deanne Widauf will e-mail Donna Crock and Kristy Anderson to let them know exactly how many pins are remaining.
Leadership Conference: Discussion followed on the possibility of not only sending the President to the Leadership Conference, but having the chapter pay for either the Vice President or an additional board member to attend with the President. Kristy Anderson advised most chapters try to send two representatives. After some discussion on costs associated with the conference, the Board decided that if any Board member is interested in attending the Leadership Conference, which will be held at Tan-Tar-A Resort in the Lake of the Ozarks, Missouri on July 15 and 16, then the Board will consider the possibility of paying registration and room fees for one additional board member to go besides the President. Kristy advised that President-Elect, Rich Wilson, advised her he will probably drive to the conference so anyone who wanted to go could also ride with him. It is very costly to fly there, as you have to fly into either Kansas City, St. Louis or Jefferson City and then rent a car to get to the Ozarks. Kristy asked the Board members to think about attending the Conference and let her know at the next Board meeting if anyone was interested.
Next Board Meeting: The next Board meeting will be held on Tuesday, May 24, 2005, City Municipal Building, Room 208 at 11:30am.
Meeting was adjourned at 12:25pm.
Submitted by,
Ramona Christensen
Chapter Secretary