WYOMING CHAPTER
Association of Records Managers & Administrators
Archives Conference Room, 2301 Central Avenue, Cheyenne, Wyoming
Board Meeting Minutes
April 25, 2006, 11:30am

Members Present: Kristy Anderson, Donna Baur (by phone), Ramona Christensen, Donna Crock, Wendy Kinkade, Pat Newbern, Rich Wilson, Barb Thomasee.

Meeting was called to order: By Donna Crock for Rich Wilson at 11:37 a.m.

Minutes: Following discussion, Kristy Anderson moved to accept the Minutes of the March 21, 2006 Board Meeting and the April 11, 2006 General Meeting Minutes as corrected and resubmitted. Motion seconded by Barb Thomasee. Motion Carried.

Treasurer’s Report: Ramona Christensen presented the March 2006 Treasurer’s Report with checking account deposits of $192.00, disbursements of $180.18, and a balance of $6,794.82. Total funds balance (includes term share accounts), is $17,142.70.

COMMITTEE REPORTS:

Education: Reporting for Education, Barb Thomasee related 14 Scholarship applications were received. Wendy Kinkade and Barb have reviewed each of the applications and will give them to Rich Wilson for review. As previously approved, two scholarships will be awarded this year.

Membership: Following a discussion on membership, Wendy Kinkade and Rich Wilson will continue to follow up with membership renewals/expirations.

Newsletter: Donna Baur advised she would continue to add information as received and to include training opportunities. Rich related he would forward all training information he has received to Donna.

Programs/Public Relations: Wendy Kinkade advised the May General Meeting was not confirmed yet. Wendy will contact everyone as soon as the program and site is confirmed. A discussion followed of possible future General Meetings including; Echo Star; Walking tour of the Cheyenne Cemetery; VA center-which is currently transitioning from paper to electronic records, and the Wyoming State Archives. Kristy Anderson advised everything is in order for the Annual Awards Banquet at the Plains Hotel, Thursday, June 8, 2006. The evening begins with a horse drawn carriage ride, with S&V Carriage, at 5:30 p.m., for a ½ hour narrated tour of historic downtown. The carriage returns to the Plains where the banquet will follow.

Web Site: Donna Crock advised she has updated the web site with meeting announcements, minutes, and speaker presentation slides, etc. as received.

Old Business: Kristy reported the WY ARMA Board slate of officers for the upcoming Chapter Year 2006-2007 is as follows: President: Rich Wilson, Vice-President-Donna Crock, Treasurer-Ramona Christensen, Secretary-Pat Newbern, Newsletter-Donna Baur, Webmaster-Donna Crock; Programs-Wendy Kinkade, Membership-Tim Tyler, Education-Barb Thomasee, and Chairman of the Board-Kristy Anderson. Kristy reported she is accepting nominations for Member of the Year. Kristy advised Vicki Seals and Tony Adams would assist in this determination per ARMA guidelines. Rich asked the Board if anyone might be interested in attending the Omaha Leadership Conference, July 13-15 (next year’s conference will be held in Iowa). Rich will also contact Tim Tyler, as a new Board Member to see if he may like to attend. Rich reminded everyone RIMM Week is being observed April 24-30, 2006. The State Archives Workshop will be held April 25th and has been moved to the Hitching Post - Room “D”, due to the large turn out expected. The workshop includes presentations on imaging with Kodak and speakers who have accomplished imaging projects. Debbie Leonard will be assisting to display ARMA and RIMM posters in the Archives Research Room.

New Business: Kristy advised early registration for this fall’s ARMA International Conference in San Antonio, Texas, will begin during our “off” summer months. It was decided to table further discussion until the May Board meeting. Ramona advised she received the Annual Report form from the Wyoming Secretary of State Office, which she has completed, requires the President’s signature, and the Registration fee. Rich signed the form and Ramona will return it with the required $25.00 Annual Registration fee. Rich received a check for $175.00 for registration fees for the Omaha Leadership conference from Ramona, as previously approved.

Next board meeting will be held May 23rd, 2006 at the Municipal Building, Room 208.

Meeting was adjourned at 12:02 p.m.

Respectfully submitted by:
Pat Newbern
Secretary