WYOMING CHAPTER
Association of Records Managers & Administrators
Archives Conference Room-Barrett Bldg.
2301 Central Ave., Cheyenne, Wyoming
Board Meeting Minutes
April 24, 2007, 11:41am

Members Present: Kristy Anderson, Donna Baur (by phone), Ramona Christensen, Donna Crock, Pat Newbern, Rich Wilson, Barb Thomasee.

Meeting was called to order: By President, Rich Wilson at 11:38 a.m.

Minutes: Kristy Anderson moved to accept the Minutes of the March, 2007 Board Meeting and April, 2007 General Meeting. Motion seconded by Ramona Christensen. Motion Carried.

Treasurer’s Report: Ramona Christensen presented the April 2007 Treasurer’s Report with checking account deposits of $3,700.00, disbursements of $159.82, and a balance of $12,305.57. Term Share accounts Investment total were $10,690.55, for a current total balance ending April 24, 2007 of $22,996.12.

Committee Reports:

Education: Barbara Thomasee reported we have received a total of 19 Scholarship applications. Scholarship review committee will consist of Barb, Rich, Wendy, and Pat. Final review of the applications is currently underway.

Membership: Rich related we are at 41 members. There continue to be some issues ongoing with ARMA International. Rich will continue to monitor and contact ARMA International as necessary.

Newsletter: Donna Baur reported this next Newsletter will be shorted than the previous with our organization beginning to wind down for the late spring and early summer.

Programs: Kristy Anderson reported for Wendy Kinkade that the May program is not confirmed at this time (tentative plans are to go over to the Hospital and learn about their records). Wendy will confirm the program via email. Discussion followed concerning the date and location for our June meeting-dinner.

Web Site: Donna Crock reported she has updated the Web site and everything looks good.

Old Business:

April 27-28 Seminar: There are 79 registered to date. Kristy will get 50 WY ARMA brochures printed up to have available during this seminar. The seminar will begin at 8:30 with breakfast at 7:30 each day.

ARMA/WSA May Disaster Recovery Workshop: Rich reported registrations are going well and Tony has secured a larger room with the additional registrations received. Board Positions: Kristy reported the Newsletter editor position is open and Donna Baur will include this in the Newsletter. Donna explained doing the newsletter normally takes about 2 hours per month. Following discussion regarding the software required to accomplish the Newsletter, Kristy motioned to purchase Publisher 2003 software from Donna Bauer for $100.00. Seconded by Donna Crock. Motion carried.

RIMM Week: Rich reported we (WY ARMA) will have brochures available during the RIMM week observance at the Barrett Building and afternoon activities and open house.

New Business:

June meeting Banquet/dinner: Donna Crock motioned WY ARMA pay $15.00 per member towards our June meeting dinner. Seconded by Ramona. Motion carried. Kristy will continue to check on options for our June meeting as well as determine longevity memberships and respective awards. Following discussion, Donna Crock motioned that Kristy purchase items needed for our Annual Banquet/dinner and awards. Seconded by Ramona. Motion carried.

Needs, Inc.-donations: Rich reported Needs continues to be low stocked on canned goods. The Board recommended that the chapter collect donations at our May General Meeting and June Banquet of nonperishable, canned goods to donate to Needs. Donna Baur will include this info. in the newsletter as a reminder to members.

Region Leadership Conference: Rich reported ARMA has asked for assistance to help send someone from each Chapter in our Region to the leadership conference. The assistance requested is for chapters within our Region that currently do not have enough funding to support sending someone, therefore, Chapters within the Region were asked to donate money so that each Chapter will have representation at the Leadership Conference. Kristy motioned we donate $200.00 to be applied to a Chapter meeting this criteria. Seconded by Donna Crock. Motion carried.

Chapter member of the Year: Kristy asked everyone for nominations to be submitted to her as soon as possible. Following discussion regarding sending our Chapter Member of the Year to the ARMA International Conference, it was agreed to table this until the next Board meeting.

Other new business: Rich and Kristy reported how Dan Siglin was doing following his accident. Kristy motioned payment for flowers sent to Dan Siglin. Seconded by Barb. Motion carried. Following discussion,

Kristy moved to approve payment of registration and expenses for the in-coming President to attend the ARMA International Conference in Baltimore. Seconded by Barb. Motion carried.

There being no further business, the meeting was adjourned at 12:58 p.m.

Next Board meeting will be held May 22 at 11:30 a.m. Location will be E-mailed to everyone.

Respectfully submitted by:

Pat Newbern
Secretary