WYOMING CHAPTER of ARMA INTERNATIONAL
DEQ Conference Room
Board Meeting Minutes
April 29, 2008

Members Present: Donna Crock, Pat Newbern, Ramona Christensen, Bob Curtis, Deanne Widauf, Wendy Kinkade, Rich Wilson, and Barb Thomasee.

Meeting was called to order: By President Donna Crock at 11:35 a.m.

Minutes: Pat Newbern moved to accept the Minutes of the Board Meeting of April 1, 2008 and the April 8 Chapter meeting, Seconded by Rich Wilson. Motion carried.

Treasurer’s Report: Ramona Christensen presented the April 2008 Treasurer’s Report with checking account deposits of $50.00, disbursements of $191.20 and a balance of $7,322.49. Term Share accounts Investment and savings balances ending April 29, 2008 was $18,459.77.

Committee Reports:

Education: The following individuals were chosen for annual scholarships: Kayla Lynn Ravzi, Jacquieliene Minick and Michael Bellinghiere. Barb stated the letters have gone out to request transcripts and confirmations from colleges.

Membership: Rich Wilson reported that Lisa Hastings from State Archives as a new member. Donna mentioned Rico Childers as a potential member, Rich said he would follow up. Donna reviewed the April 2008 list of members and the current total is 36.

Programs: Wendy Kinkade stated the program for May would be a tour of the Laramie County Library on May 6th. Pizza would be ordered in. Rich reported that the June Awards banquet would be June 4th at Sanfords-downstairs. Discussion was held on menu choices, Rich will finalize and get a notice out to chapter members. Pat Newbern moved that the ARMA chapter pay $15 for members for the June 4th dinner, seconded by Ramona. Motion passed. Pat moved that Rich be authorized to purchase necessary awards for banquet, seconded by Deanne. Motion passed. Paula Sutton to be invited to dinner.

Newsletter: Deanne Widauf stated that she would include a number of items in the next newsletter including the Presidents talk, and information on Chapter meeting and annual banquet.

Web Site: Donna Crock stated that there was nothing additional for the website.

Old Business:

By-Laws Update: Rich moved to approve the current by-laws as revised, seconded by pat. Motion carried. Donna will e-mail Trevor with adoption date.

Speaker Grant: Donna reported on the e-mail received from Paula Sutton. It stated that our region had 4 applicants that were not awarded the previous go-round that were resubmitted for the April award with the Wyoming Chapter being one of them. Of those four applications only one was awarded and it went to Northern Colorado. They all were very good applications and it came down to pretty much bank balances. She stated that it was a hard decision. She stated that we should keep trying.

Sponsorship of IT Summit in April: Rich Wilson will be at the seminar as our representative on April 30th. Pat made a motion to allow the purchase of items for the summit, seconded by Ramona. Motion carried.

RIM Month Program: Donna reported that the all activities for RIM month went well including the awards presentation held at State Archives.

Board Positions for 2008-2009: Rich reported that the nomination list has been prepared and he is looking for nominations for member of the year. Donna stated that she would send out a reminder to Chapter members.

Scholarship to Recruit New Members: Donna expressed the possibility of a scholarship to recruit new members, something to consider for next Chapter year.

New Business:

Leadership Conference-St. Louis: Barb moved to have ARMA pay all expenses for President and 2 additional registrations for the Conference, seconded by Deanne. Motion carried.

ARMA International Conference: Rich moved to pay expenses for President, seconded by Wendy. Motion carried.

Leadership Training Grant - Pat discussed applying for leadership training grants to assist with the costs of leadership training conferences and will submit the appropriate paperwork.

There being no further business the meeting was adjourned at 12:45 pm.

Next Board meeting will be May 20th, 2008 at a site to be determined.

Respectfully submitted by:
Bob Curtis, Secretary