Wyoming Chapter
Association of Records Managers and Administrators
Holland and Hart: Cheyenne, Wyoming
Board Meeting Minutes
December 16, 11:30am

Members Present: Kristy Anderson, Vicci Carter, Ramona Christensen, Donna Crock, Rich Wilson, Barbara Thomasee, and Deanne Widauf.

Guest: Paula Sutton, Region Coordinator

Minutes: Rich Wilson, seconded by Donna Crock, moved to approve the November 13, 2003 Business Meeting, November 19, 2003 Chapter Board Meeting and the December 11, 2003 Business Meeting minutes. Motion carried.

Treasurer's Report: Ramona Christensen presented the December, 2003 Treasurer's Report showing a balance of $12,076.76 which includes term share accounts.

COMMITTEE REPORTS:

Education: Barbara Thomasee reported that she had sent a letter to the Moorcroft Junior/Senior High School responding to their request for information regarding our scholarship. In the letter she told them about the Chapter's website.

After a brief discussion concerning the scholarship the chapter offers to University of Wyoming students, Donna Crock, seconded by Ramona Christensen, moved to approve the University of Wyoming scholarship with a lower GPA of 2.5 and to lower the GPA for the community college scholarship to 2.5. Motion carried. Membership: Kristy Anderson reported that Sherri LaPratt of the City/County Health Department had joined ARMA, choosing the Wyoming Chapter as her affiliate.

Kristy Anderson and Donna Crock brought up the fact the ARMA, International membership information is not current nor accurate regarding renewals, expirations, etc. Paula Sutton said she would contact ARMA, International Headquarters regarding our issues.

Newsletter: Rich Wilson reported that he had one more article to put in the newsletter and as soon as he received it the newsletter would be sent out.

Programs: Deanne Widauf reported that the January 8, 2004 general meeting will be a tour of the Lowe's distribution center/warehouse We are to meet at their visitor center with Rick Hale, who will be our tour guide. Lunch will be provided by the Pie Lady.

Public Relations: Rich Wilson reported that Trader's was very responsive about putting information about our meetings in their paper.

Web Site: Donna Crock reported that she has updated the seminar information and the Safe House donation information and posted pictures of the chapter's Christmas party on the web site.

OLD BUSINESS:

February Seminar:

Co-Sponsors: Kristy Anderson reported that the seminar brochure will show the following co-sponsors: City of Cheyenne (printing of brochures), Laramie County (postage for brochures), and Wyoming State Archives (printing of hand-outs and postage for mailing vendor packets.)

Brochure: Kristy Anderson reported that the seminar brochures would be prepared for mailing immediately following the Board Meeting and asked that those Board members who could, to stay and help.

Mailing Lists: Donna Crock reported that the mailing lists had been updated.

Public Relations and Audio Equipment: Kristy Anderson reported that she had not heard from Mr. Andolson regarding his handouts or what audio equipment he will need for his presentation. Rich Wilson volunteered to follow-up with Mr. Andolson. Rich also volunteered to contact the appropriate people to have the seminar information sent out on GroupWise.

Silent Auction: Donna Crock reported that donations were starting to come in and that she had received a copy of the bid form the Montana ARMA Chapter had used and was revising it for our use.

Vendors: Vicci Carter reported that the vendor packets will go out the end of December, 2003. Vicci also reported that this year the vendors will be given a critique to complete to help us improve the vendor show.

Charity Projects: Ramona Christensen reported that the chapter had received a total of $315.00 in cash donations. With the chapter donation of $150.00, this gave us a total of $465.00 to purchase presents with. Ramona also handed out a detailed report showing the people who had donated money, people who had donated gifts and what they had donated, and the presents purchased with the cash donations.

NEW BUSINESS:

Flowers: Donna Crock submitted a bill to the Board for flowers sent to Kathy Murphy, who has been ill and in the hospital. Ramona Christensen, seconded by Rich Wilson, moved that the Board reimburse Donna for the flowers. Motion carried.

MRM 2004 Leadership Training Conference: Paula Sutton, Region Coordinator, reported that the MRM 2004 Leadership Training Conference will be held in the Twin Cities of Minneapolis/St. Paul, Minnesota at the Crowne Plaza downtown. The dates are July 15 through July 18, 2004. The registration fee is $175.00 per person. A block of 20 rooms has been reserved at a cost of $115.00 each plus a 13% lodging tax. The rooms will held until June 1, 2004.

Next Meeting: The next Board meeting will be held at Holland and Hart on January 27, at 11:30.

Meeting was adjourned at 12:24p.m.

Submitted by,

Vicci Carter
Chapter Secretary