WYOMING CHAPTER
Association of Records Managers & Administrators
Municipal Building, 2101 O’Neil Ave, Ste. 309, Cheyenne, Wyoming
Board Meeting Minutes
December 13, 2005, 11:30am

Members Present: Kristy Anderson, Donna Baur (by phone), Ramona Christensen, Donna Crock, Wendy Kinkade, Barb Thomasee and Rich Wilson.

Minutes: Discussion followed on several clerical changes to the November 15, 2005 minutes. Kristy Anderson, seconded by Donna Crock, moved to approve the November 15, 2005 Board meeting minutes as amended, and the November 8, 2005 and December 6, 2005 General meeting minutes as written. Motion carried with all members voting “yes”.

Treasurer’s Report: Ramona Christensen presented the December 2005 Treasurer’s Report showing an ending checkbook balance of $2845.67, and a total balance, which includes term share accounts, of $13,053.08. Ramona advised she had several checks to deposit, two of which are for attendees for the seminar.

COMMITTEE REPORTS:

Education: Barb Thomasee advised the check sent to the University of Wyoming for one of our scholarship recipients had been received, and Ramona advised the check had been cashed. Barb further stated that all letters and inquiries regarding our scholarship had been sent out and stated applications probably won’t start coming in until later in the spring.

Membership: Kristy Anderson and Donna Crock provided an update on membership, reporting there are 36 members currently listed in the Wyoming Chapter. According to the report, the Chapter received one new member, Neal Mix, a vendor in Colorado, but the escrow account has not yet been credited for his payment. There are still two members that are not showing up on ARMA’s International listing or our local chapter listing, and the chapter’s escrow account has not been credited with payment for either person. Discussion followed on concerns with tracking of members through ARMA International Headquarters and how this effects the chapter’s status. President Rich Wilson will follow-up with ARMA International on membership concerns.

Newsletter: Donna Baur advised she has almost completed the next newsletter and will be including pictures from the Christmas party, another section on questions from the CRM exam, and th “New Members Corner.” She will also include information on the February Seminar.

Programs/Public Relations: Rich Wilson advised International President Cheryl Pederson is scheduled as our speaker for the January 18, 2006 meeting to be held at the Hitching Post Inn. Rich stated Ms. Pederson has requested that our chapter pick up her fee for a rental car as the Denver Mile High Chapter and Front Range Chapter are picking up her hotel and plane fare costs since she will be visiting all three chapters while she is in the area. It was decided to table approval of the rental car fee until more specific information is available on this. Wendy Kinkade reviewed possible meetings for March and April.

Web Site: Donna Crock advised she had updated the web site with meeting announcements, minutes and the seminar information.

OLD BUSINESS:

Christmas Charity: Discussion followed on the past selection of the Christmas charity for the chapter and it was noted the Respite Program never returned any phone calls. Kristy Anderson moved to apply the $100 donation by the chapter from the Respite Program to Toys for Tots program, seconded by Barb Thomasee. Motion carried with all members voting “yes”.

February Seminar: The February Seminar will be held on Friday, February 10, 2006. The brochures have been completed, mailed and e-mailed to people. Donna Crock stated she had contacted the state training division to include information on the seminar in their publication. Rich advised the State Archives would publish an announcement in the paper. Donna Crock, seconded by Ramona Christensen, moved to send all Board members and Seminar Committee members to the seminar at no cost, with the City of Cheyenne and State Archives to send 3 people each at a discounted rate of $55 for their assistance with printing costs. Motion carried with all members voting “yes”. The Board decided to wait on allotting a number of people for the county to send at a discounted cost until the cost of postage for mailing out the brochures was determined.

New Business: Rich Wilson announced Vicki Nemecek, Board Secretary, had resigned her position due to other time commitments and discussion followed on possible replacement. Donna Crock, seconded by Kristy Anderson, moved to approve Pat Newbern to fill the unexpired term of secretary. Motion carried with all members voting “yes”.

It was announced the next board meeting would be held on January 24, 2006 in Room 208 of the Municipal Building.

Prepared by:

Kristy B. Anderson
Acting Secretary/ Chairman of the Board