WYOMING CHAPTER
Association of Records Managers & Administrators
Municipal Building, 2101 O'Neil Ave, Ste, 208, Cheyenne, Wyoming
Board Meeting Minutes
February 22, 2005 11:30am

Members Present: Kristy Anderson, Donna Baur (by phone), Ramona Christensen, Donna Crock, Wendy Kinkade, Valerie Roybal, Deanne Widauf and Rich Wilson. Absent: Barb Thomasee.

Minutes: Rich Wilson, seconded by Donna Crock, moved to approve the January 25, 2005 Board meeting minutes and the February 16, 2005 Chapter meeting minutes. Motion carried.

Treasurer's Report: Deanne Widauf presented the February 2005 Treasurer's Report showing a balance of $19,078.19 which includes term share accounts. Term share #4396 matures on February 22, 2005. Deanne will renew the term share for another year with the interest accrued to go to the Share Savings Account.

COMMITTEE REPORTS:

Education: Kristy Anderson reported that April 1 is the scholarship deadline. We have received four scholarship applications to date. Upon request, Donna Crock e-mailed the scholarship application to the Cheyenne Central High School counselor. Rich Wilson, Wendy Kinkade and Barb Thomasee volunteered to be on the scholarship committee.

Membership: Valerie Roybal provided an update on membership, reporting there are 33 members in the Wyoming Chapter. Charlotte Seday renewed her International membership but did not renew the local Chapter membership. Valerie sent her information to renew with our local Chapter. We've had several other inquiries on interest in joining our chapter.

Newsletter: Donna Baur advised she will include several seminar pictures along with some educational opportunities she has received for the newsletter.

Programs/Public Relations: Wendy Kinkade will check on possible programs for March 8, April and May. Among the possibilities are: Homeland Security, United Medical Center, VA Hospital or Tina Carroll with Housing and Community Development and World Changers Program.

Web Site: Donna Crock plans to put the Speaker Presentation and slides from the February Seminar on the web site.

OLD BUSINESS:

Update/Critique February Seminar: Kristy Anderson mentioned that the Chapter received positive comments on the seminar from the evaluation forms attendees filled out. Everyone seemed to enjoy the seminar and had no negative comments. Kristy reported that we had seventy six attendees, including the vendors and speaker, with four no shows and three individuals who called to cancel. Discussion followed on reimbursing the full registration fee for those that called. It was decided that since we had to turn in our head count to Little America prior to them calling to cancel, they should be charged the minimum fee of $20 for the lunch and breaks. Donna Crock, seconded by Wendy Kinkade, moved to approve a refund to the people that contacted the Chapter to cancel minus the $20.00 food charge. Motion carried. Donna Crock distributed copies of the final Silent Auction totals and PayPal activity from December 1, 2004 through February 22, 2005. The Chapter collected approximately $632.00 for our scholarship fund. Donna Crock also prepared thank you letters for the businesses that donated items to the auction.

Fund Raisers/Annual Banquet: Valerie Roybal noted that the Black Hawk Trip is scheduled for May 21. After some discussion, the board decided to change the Black Hawk Trip to Saturday, June 4 and schedule the Annual Banquet for Thursday, June 2. Valerie will check on changing the trip date and making the arrangements. Donna Crock will check on reserving The Whipple House for the banquet.

Discussion followed on possible fundraisers for the Chapter and decided to wait until next fall for any further plans (i.e. a possible garage sale).

NEW BUSINESS:

MRM Leadership Training Conference: Kristy Anderson announced that the Leadership Conference will be held at the Lake of the Ozarks (Missouri) in July 2005. Donna Crock, seconded by Valerie Roybal, moved to approve that the Chapter pay for expenses for the incoming President to attend the Leadership Conference. Motion carried.

RIM Month: Kristy Anderson announced that April is Records and Information Management Month. Rich Wilson plans to check with Tony Adams on a display at Archives. He advised Archives usually only celebrates one week out of the month and Kristy stated the Chapter follows Archives lead. After the details are worked out, Kristy Anderson will check on Proclamations (City, State).

2005-2006 Slate of Officers: Kristy Anderson announced that the following positions are open for next year: President, Vice President, Treasurer and Education Chair. She also advised if anyone was interested in pursuing a different board position or did not plan to hold their position for a second term, to please let her or Donna Crock know so they can make other arrangements for those positions. Donna Crock plans to e-mail Donna Baur information on the positions to put in the newsletter as well as chapter member of the year nominations.

Longevity Pins: Donna Crock will check on the pins needed, then notify Deanne Widauf to order them.

Next Board Meeting: The next Board meeting will be held on Tuesday, March 22, 2005, City Municipal Building, Room 208 at 11:30am.

Meeting was adjourned at 12:30 p.m.

Submitted by,

Ramona Christensen
Chapter Secretary