WYOMING CHAPTER
Association of Records Managers & Administrators
Municipal Building, 2101 O’Neil Ave, Cheyenne, Wyoming
Board Meeting Minutes
January 24, 2006, 11:45am

Note: These minutes are abridged.

Members Present: Rich Wilson, Kristy Anderson, Ramona Christensen, Donna Crock, Wendy Kinkade, Barb Thomasee and Pat Newbern.

Meeting was called to order: by President Rich Wilson at 11:45 a.m.

Minutes: Kristy Anderson moved to accept the minutes of the Dec. 3, 2005 Board meeting, seconded by Ramona Christensen. Motion carried. January 18, 2006 General meeting minutes were tabled until the February meeting.

Treasurer’s Report: Ramona Christensen presented the January 2006 Treasurer’s Report with the checking account listing Deposits of $1,978.41, Disbursements of $450.80, with a balance of $4,373.28. Ramona advised there are additional seminar fees recently received to deposit that are not included in the above amount. Total funds balance, which includes term share accounts, is currently $14,650.40. Ramona advised she had received notification that Term Share Account # 4396, matures on 2-22-06. It is currently at 2.72 percent interest. It was decided to let the Term Share Account roll over and renew itself for another year.

COMMITTEE REPORTS:

Education: Barb Thomasee reported there is not any current news regarding the scholarship program. Discussion followed regarding qualifications including the scholarship deadline, which is April 1st, and the current requirement of a minimum 2.5 g.p.a. (previously the g.p.a. was 3.0), with no action taken.

Membership: Donna Crock and Kristy Anderson provided an update on membership, with a discussion following regarding ARMA’s International membership processing, our local chapter membership and issues that are being addressed by ARMA International Headquarters. We currently have 35 members with several new memberships and several that have memberships expiring within the next couple of months. Discussion followed on the possibility of sending expiration notices to members, but it was decided not to pursue this as ARMA International is suppose to be doing this. Rich Wilson reminded everyone to please VOTE for our ARMA International officers. Rich explained the process is available online (ARMA International’s web site has information available regarding the elections, those running for office and their Bio’s. Rich Wilson will continue to follow-up with ARMA International regarding membership concerns.

Newsletter: No report. Donna Baur was unable to attend today’s meeting. It was agreed among the Board that Donna continues to produce a superb monthly newsletter, and is integrating new member information with each issue.

Programs/Public Relations: Wendy Kinkade advised with the upcoming Seminar next month, there wasn’t anything planned specifically for March or April at this time. Discussion followed about possible programs. No action was taken at this time. Discussion followed concerning expenses for International President Cheryl Pederson, who was our speaker for the January 18, 2006 meeting. Our chapter has been requested to pick up her fee for a the rental car as the Denver Mile High Chapter and Front Range Chapter are picking up her hotel and plane fare costs since she was visiting all three chapter. It was decided to table approval of the rental car fee, as it could not be paid until a receipt copy with actual expense cost is received from Cheryl. Donna Crock related she has posted Cheryl Pederson’s PowerPoint presentation on our Chapter Website (with Cheryl’s approval).

Web Site: Donna Crock advised she had updated the web site with meeting announcements, minutes and the seminar information.

Old Business:

February Seminar: Cost for the Seminar has been corrected to be $135.00 for non-members, $100.00 for members, and $55.00 for students. There are currently 36 attendees with several more that have been received in the past couple days and that are in the process of receipt (pay pal). Silent Auction-Discussion followed with information of items so far received with requests for everyone to please get out and obtain as many Silent Auction items as possible.

The February Seminar is to be held on Friday, February 10, 2006 at the Hitching Post. Brochures have been mailed and e-mailed to known contacts. Rich Wilson has resent E-mail notifications to remind individuals to register for the seminar. Rich Wilson related the college has paid the airline tickets for the speakers (where they are employed), and our chapter will reimburse the college. The airfares were quite reasonable, and Kristy Anderson still needs to know about motel room requirements for the speakers. Rich Wilson explained the speakers have asked for questions to be sent to them prior to the seminar, so they could incorporate them in their presentation. Also they are planning to include a question and answer session to try to accommodate for as much sharing of information as possible. Kristy Anderson related the Hitching Post will only be charging us for lunch and break food costs (and motel rooms for the speakers). There is no charge for meeting rooms as the food off-sets this cost. Rich Wilson will contact Sanfords to reserve the upstairs area for the Thursday evening dinner with our Seminar speakers, chapter membership and guests. Discussion followed regarding seminar day organization. Ramona Christensen and Pat Newbern will cover the registration table, Donna Crock, Barb Thomasee, and Wendy Kincade will take care of set up and process for the Silent Auction. Pat Newbern will accomplish the Certificates and Badges, and Pat will check with Tim Tyler for the badge size and covers. Kristy Anderson related we will purchase a Shredder for a door prize.

Next meeting was set for February 21, 2006, Municipal Building, Room 208.

Meeting was adjourned at 12:40p.m.

Respectfully submitted by:

Pat Newbern
Secretary