WYOMING CHAPTER
Association of Records Managers & Administrators
Municipal Building, 2101 O’Neil Ave-Rm. 208, Cheyenne, Wyoming
Board Meeting Minutes
January 23, 2007, 11:40am

Members Present:  Kristy Anderson, Ramona Christensen, Donna Crock, Wendy Kinkade, Pat Newbern, Tim Tyler, Rich Wilson, Barb Thomasee.

Meeting was called to order: By President, Rich Wilson at 11:40 a.m. 

Minutes: Donna Crock moved to accept the Minutes of the December 19, 2006 Board Meeting and the January 17, 2007 General Meeting, as submitted.  Motion seconded by Wendy Kinkade.  Motion Carried. 

Treasurer’s Report: Ramona Christensen presented the January 2007 Treasurer’s Report with checking account deposits of $411.00, disbursements of $737.98, and a balance of $2,200.94.   Term Share accounts Investment total were $10,595.83, for a current total balance ending January 23, 2007 of $12,796.77.     Donna Crock distributed the final details from the Member Holiday Charity.  The chapter collected $710.00 in gift cards and monetary donations.  Tim Tyler moved to approve the chapter absorbing the $10.33 difference for the charity for items that were purchased for the family.  Motion seconded by Kristy Anderson.  Motion carried.

Committee Reports - Education:  Barbara Thomasee had no new activity to report.

Membership:  Tim Tyler reported on membership.  He advised Sue Laymen, with the Cheyenne Police Department, would be taking over Vicki Seals membership since she was retiring, and Vicki would become a retired member.  Tim stated he would be sending a new member packet to Sue that includes a copy of our Chapter Bylaws and Constitution as well as a chapter pin. 

Newsletter:  Rich Wilson will be getting his president talk information to Donna Baur. 

Programs:  It was noted there would not be a program in February or March due to the proximity of the Chapter's annual seminar scheduled for March 6th which would constitute the program for both months.  Ideas for the April program were discussed.  Wendy Kinkade will contact Cindy at United Blood Services to arrange our next meeting to discuss their records program.

Web Site:  Donna Crock will be updating the website with the seminar information and will place the fill-able form for registrations on the website.

Old Business:  Wendy brought up a request from a vendor for our March Seminar.   Because of the Board’s previous decision to not include a ‘vendor show’, it was agreed that Wendy would contact the vendor and let him know to attend would be the same as other attendees ($135.00), and should he determine he would like to attend as a vendor, Kristy will contact vendor members to let them know of a vendor attending and options should they care to do the same as a vendor and not solely as an attendee.

Discussion followed on whether to continue with the policy of allowing board members to attend the seminar at no charge, and allowing the agencies providing assistance with copying handouts, postage for mailings, printing of brochures, badges and certificates, to be allowed a reduced price for a certain number of attendees from that agency.  Donna Crock moved that all Board members be allowed to attend at no charge, City of Cheyenne be allowed 2 attendees at the reduced rate of $55.00, the County to receive 1 attendee at the reduced rate of $55.00, and Archives to receive 1 attendee at the reduced rate of $55.00. (WYDOT waived the attendance of any other people at a reduced rate since they had 2 board members attending at no charge).  Seconded by Kristy.  Motion passed.

For Seminar Publicity, Wendy, Kristy, Rich and Donna Crock will make contacts with LCCC, Television stations, newspaper, and various IT support organizations respectively.

Ramona reported she has already received five registrations and Rich will forward two more additional registrations he received. 

Rich reported Bob Curtis has expressed an interest to assist with our Seminar.  Donna Crock will be in touch with Bob to see if he would assist with the Silent Auction.

Donna Crock will E-Mail everyone a copy of the form and information for our Silent  Auction, so we can all hopefully get out and obtain as many nice items as possible.  Last year our Silent Auction proceeds allowed for us to fund a second scholarship. 

Donna reported she would be getting the certificates and gift for Vicki Seals for her retirement.

New Business: There was no new business. 

There being no further business, the meeting was adjourned at 12:40 p.m.

Respectfully submitted by:
Pat Newbern
Secretary