WYOMING CHAPTER of ARMA
Kiwanis Community House
Board Meeting Minutes
January 22, 2008

Members Present: Donna Crock, Pat Newbern, Ramona Christensen, Bob Curtis, Deanne Widauf, Wendy Kinkade, Rich Wilson and Kristy Anderson.

Meeting was called to order: By President Donna Crock at 11:35 a.m.

Minutes: Pat Newbern moved to accept the Minutes of the Board Meeting of December 18, 2007 and the January 8th Chapter meeting, Seconded by Rich Wilson. Motion carried.

Treasurer’s Report: Ramona Christensen presented the January 2008 Treasurer’s Report with checking account deposits of $272.00, disbursements of $459.91 and a balance of $1,691.40. Term Share accounts Investment and savings balances ending December 18, 2007 was $12,722.00. Pat Newbern moved to renew Share Account Number 4396 for another year. Seconded by Deanne Widauf. Motion carried. There was discussion on the renewal of the Lonetree Website. Ramona stated that the fee has been paid.

Committee Reports:

Education: Donna Crock stated that two scholarship applications had been received from Rock Springs.

Membership: Donna Crock stated that the current membership is at 39 members with a possibility of two additional members. Donna discussed possible future members including the Parole Board.

Programs: The February Chapter meeting will be a Webinar on February 12th presented by the Wyoming State Library on the topic of “Newspaper Initiative”. It will be held at Wyoming State Archives in the multi purpose room. The State Historical Records Advisory Board will help sponsor the Webinar. Lunch possibilities were discussed, Kristy and Wendy will determine what will be available. The March Seminar will be discussed in detail during “old business.” The program for April will be "Protecting Your Hosted Records - Third Party Due Diligence". The May seminar is anticipated to be a tour of the Rawhide Power Plant on May 6th.

Newsletter: Deanne Widauf stated that she would include a number of items in the next newsletter including the Presidents talk, information on the State Library presentation, and the March Seminar. Also she will request silent auction items for the seminar. She will also include information on new members Connie Rothwell and Mark Brown.

Web Site: Donna Crock stated that the website has been updated including a PDF version of the Seminar brochure.

Old Business:

By-Laws Update: Discussion was held on the revised Chapter by-laws. Kristy Anderson was thanked for all the hard work that she put into the updated version. The following changes were discussed to the by-laws:

Name changed to the Wyoming Chapter of ARMA International on Title Page.

Name changed in Article I as stated above.

Article VII, Section 2-A-1-delete the words “and these memberships are transferable”.

Article VIII, Section 1-A-delete #1 and renumber rest of section.

Article IX, in the next to last sentence change the word “a” before both to “as”.

Rich Wilson moved to approve By-laws as changed. Pat Newbern seconded the motion. Motion carried.

Library Holdings: The review of these is still in progress.

Speaker Grant: Grant request was not accepted for January. Will be resubmitted for April deadline.

March Seminar: Discussion was held on the March 10th Seminar to be held at the Kiwanis Community House. The title of the Seminar is ‘ECM, Computer Forensics, Federal Rules-What, When, Where, Why?” The seminar will be catered by Pioneer BBQ. Kristy reviewed what food items would be provided. Silent Auction items and possible door prizes were discussed. The brochure was reviewed with conversation on directions to the Community House. The Chapter will provide water and soda for the seminar along with any necessary condiments.

New Business:

Sponsorship of IT Summit in April: Paramount World Group has requested the Chapter to help support a conference on April 30 in Laramie at the University of Wyoming by having a person from the Chapter in attendance with information. The consensus was that we would try to have a person there; Rich Wilson stated he could be available.

There being no further business the meeting was adjourned at 12:55 pm. Next Board meeting will be February 26, 2008 at the Office of Housing and Community Development, 1900 E. 18th ST at 11:30 AM.

Respectfully submitted by:
Bob Curtis
Secretary