Wyoming Chapter
Association of Records Managers and Administrators
Public Service Commission, 3rd Floor Hansen Bldg., Cheyenne, Wyoming
Board Meeting Minutes
March 23, 2004 11:30am
Members Present: Kristy Anderson, Vicci Carter, Ramona Christensen, Donna Crock, Wendy Kinkade, Rich Wilson and Barbara Thomasee
Minutes: Ramona Christensen, seconded by Rich Wilson, moved to approve the January Board meeting minutes, the March Business Meeting minutes, and the February Board Meeting minutes as modified. Motion carried.
Treasurer's Report: Ramona Christensen presented the March 2004 Treasurer's Report showing a balance of $15,880.53 which includes term share accounts. Ramona also handed out the final Revenue and Expenditure Report for the February Seminar. The net profit from the seminar was $3,912.49.
COMMITTEE REPORTS:
Education: Barbara Thomasee advised that she had received three scholarship applications from high school students and one from a junior college student to date. The applications are reviewed by the Scholarship Committee as they come in.
Opportunities: Kristy Anderson reported she had received Dr. Langemo's demo DVD. She will review it and then it will be available for the other board members to review. Kristy is going to check into the copyright restrictions.
Rich Wilson reported that the Wyoming State Archives will be a sponsor of the Society of American Archivist's Advanced Electronic Records Management Workshop.
Membership: Wendy Kinkade reported that we have 32 active members.
Kristy Anderson reported that the membership sub-committee had met to discuss new ways to promote membership. They decided to contact state records managers and analysts, veterinary offices, medical offices, and School District Administration office. They would invite personnel from those offices to attend the April general meeting and visit with them about the benefits of being an ARMA member. Donna Crock, seconded by Rich Wilson, moved that the chapter pay for the lunch of those people who are invited and attend the April meeting. Motion carried.
Kristy also reported that she had sent letters with a membership packet to Natasha Hoffer of the Department of Corrections, Karla Thompson and LaMar Scott of the Sweetwater County School District telling them about ARMA and the benefits of being a member.
Newsletter: Rich Wilson reported that the newsletter was ready to go, he was waiting for the President's article.
The Board discussed sending the newsletter electronically. It was decided to put an article in the newsletter to advise members that the chapter was considering sending the newsletter electronically to chapter members unless the member requested a hardcopy and see what kind of response was received.
Programs: Kristy Anderson reported that the April general meeting is scheduled for April 8, at the Plains Hotel. Due to that week being the week of spring break for the school kids, it was decided to move the April Business Meeting to April 15. Rich Wilson said he would contact Wendy Madsen, the speaker, and see if this will work for her. Kristy advised the Plains Hotel was being considered for the location of the April meeting, but still needed to be finalized and she would check to see if the 15th was available. The May meeting will be a tour of the new fire training facility with Jeff Fox as the tour guide. Kristy reported that a variety of pizzas would be ordered for lunch. The June meeting will be the annual awards banquet. The awards banquet was tentatively scheduled for June 3, 2004. Since that date is the last day of school, several chapter members would not be able to attend the banquet. The Board decided to move the awards banquet to June 1st if the Whipple House is available. Donna Crock will contact the Whipple House to see what dates are available.
Public Relations: Rich Wilson reported that the chapter's meeting information was in the Trader's and the Tribune/Eagle.
Web Site: Donna Crock reported that she had put the Northern Colorado and Mile High Chapters' seminar information on the website.
OLD BUSINESS:
MRM 2004 Leadership Training Conference:
Kristy Anderson discussed the dates and cost of the MRM Leadership Training Conference. Kristy also discussed how important and beneficial networking with the other chapters in our region was. The region directors encouraged two people from each chapter to attend if possible.
Donna Crock, seconded by Ramona Christensen, moved that the chapter pay for Kristy Anderson, to attend the 2004 Leadership Training Conference, to include transportation, registration, lodging and meals. Motion carried.
Rich Wilson, advised that he would be visiting family in the area and also planned on attending the conference. Wendy Kinkade, seconded by Ramona Christensen, moved that the chapter pay for Rich Wilson's registration and lodging expenses for the conference. Motion carried.
Records And Information Management Month (RIM):
Display: Vicci Carter reported that the display would be in the rotunda of the Barrett Building in the same location it has been in the past. It will be up from Monday, April 26 through Friday, April 30. Wyoming State Archives will be presenting a Records Management Workshop on Tuesday, April 27. They will also make their award of excellence to those people and agencies who have demonstrated outstanding records management during the year. Both the Governor of Wyoming and the Mayor of Cheyenne, have issued proclamations declaring April Records and Information Management Month.
Elections and Awards:
Kristy Anderson reported that after reviewing the chapter's by-laws, she found that Ramona Christensen could not run for Treasurer for a third term. The chapter has a term limitation of two years/terms per office. Ramona has been nominated to fill the office of Secretary.
Kristy Anderson advised that Donna Crock, Valerie Roybal and Vicki Seals comprised the awards and elections committee.
NEW BUSINESS:
Wyoming Chapter of ARMA 25 Year Plaque: Kristy Anderson reported that this is the Wyoming Chapter of ARMA's 25 year anniversary. ARMA International has sent the Chapter a 25 year plaque to commemorate the anniversary. After a brief discussion, the board decided to present the plaque to Tony Adams to be displayed in his office. Tony, and his late wife Julia, were instrumental in starting the Wyoming Chapter and are charter members of the Chapter.
Next Meeting: The next Board meeting will be held at the Public Service Commission, 3rd floor of the Hanson Building, April 20, at 11:30.
Meeting was adjourned at 1:00 p.m.
Submitted by,
Vicci Carter
Chapter Secretary