WYOMING CHAPTER
Association of Records Managers & Administrators
Municipal Building, 2101 O’Neil Ave-Rm 208, Cheyenne, Wyoming
Board Meeting Minutes
March 21, 2006, 11:45am

Members Present: Kristy Anderson, Rich Wilson, Donna Crock, Ramona Christensen, Wendy Kinkade, and Pat Newbern. Absent: Barb Thomasee.

Meeting was called to order: By Rich Wilson at 11:45 a.m.

Minutes: Following discussion, Kristy Anderson moved to accept the minutes of the February 21, 2006 Board meeting, as corrected and the March 14, 2006 General Meeting as read. Motion seconded by Wendy Kinkade. Motion Carried.

Treasurer’s Report: Ramona Christensen presented the March 2006 Treasurer’s Report with checking account deposits of $220.00, disbursements of $1,411.98, and a balance of $6,783.00. Total funds balance (includes term share accounts), is $17,080.50. Ramona gave the final report for our February Seminar with registration income of $6,121.17; Silent Auction income for our Scholarship Fund of $946.50, and disbursements of $3,050.62 for total revenue of $4,017.05. Ramona advised the First Bankcard had been cancelled as it was decided the board no longer needed this credit card. Rich reported he has shredded the card and this account is now officially closed.

COMMITTEE REPORTS:

Education: Reporting for Education, Donna Crock advised several scholarship applications have been received, with the deadline of April 1st to accept scholarships. Wendy Kinkade, Rich Wilson and Barb Thomasee will review the applications. Kristy Anderson moved to approve a second $500.00 scholarship for a qualified applicant. Seconded by Donna Crock. Motion carried.

Membership: Following a discussion on membership, Wendy Kinkade and Rich Wilson will follow up with membership renewals/expirations.

Newsletter: It was suggested to follow up with our retired members to see if they would like to include an article for the newsletter on their travels and what they are involved in now that they are retired. Donna Baur advised she would add information regarding Chapter Member of the Year and open board positions.

Programs/Public Relations: Wendy Kinkade advised the April 11th General Meeting would be with the Weather Center or UP Road House (check the website for updated information and location). Please RSVP to Wendy Kinkade by Monday, April 10th, at 307-637-6329 or by emailing Wendy at wkinkade@cheyennecity.org. May 9th General Meeting will be a tour of Echo Star. Kristy Anderson advised she had been working on the Awards Banquet plans. It was decided to hold the banquet on Thursday, June 8, 2006 at the Plains Hotel. Kristy has tentatively set up a horse and carriage ride of the historic Cheyenne District to take place at 5:30 pm (prior to the banquet). This is a ½ hour narrated tour. She advised this is a follow-up to the meeting held in October by Chuck Lanham with the Historic Preservation Board. Wendy Kinkade moved to have the Chapter contribute $10.00 toward each Chapter member’s dinner; $25.00 set up fee at the Plains Hotel; pay for the Horse and Carriage driver’s dinner, and the $150 fee for the carriage ride. Seconded by Donna Crock. Motion carried. Web Site: Donna Crock advised she has updated the web site with meeting announcements, minutes, and speaker presentation slides.

Old Business:

RIMM Month/Week: Rich reported the Governor will sign a proclamation on April 14th @ 4:30 p.m.at the governor’s office in celebration of RIMM Week. Kristy Anderson gave the Mayor’s signed Proclamation to Rich. Archives celebration will be observed April 24-30, 2006, with Wyoming State Archives sponsoring an all day Workshop on April 25th with presentations on imaging with Kodak and speakers who have accomplished imaging projects.

New Business: Annual Elections and Awards for 2006-2007, will be held at the June meeting. Chapter Board Positions open are Vice President and Membership Chairman. A review of Chapter by-laws and discussion followed with clarification for voting members at the Annual Meeting. Nominations for Chapter Member of the Year, to be honored at the Annual Meeting, should be submitted to Kristy Anderson.

Donna Crock moved that the Chapter send a $25.00 donation to a memorial fund set up in memory of Carol Intelkofer’s grandson. Seconded by Pat Newbern. Motion carried.

Following a discussion regarding membership and awards to be presented at the Annual Meeting, Kristy Anderson brought up that we would need to order the Anniversary Membership pins and awards. Donna Crock moved that Kristy Anderson order the items needed (plaques, pins, certificates, placards) for the annual awards banquet and that the Chapter pay for those items required. Seconded by Ramona Christensen. Motion carried.

Next board meeting will be held April 18th, 2006 at the Municipal Building, Room 208.

Meeting was adjourned at 12:45 p.m.

Respectfully submitted by:
Pat Newbern
Secretary