WYOMING CHAPTER
Association of Records Managers & Administrators
Municipal Building, 2101 O'Neil Ave, Ste, 208, Cheyenne, Wyoming
Board Meeting Minutes
May 24, 2005 11:30am

Members Present: Kristy Anderson, Donna Baur (by phone), Donna Crock, Wendy Kinkade, Valerie Roybal, Barb Thomasee, Rich Wilson and Deanne Widauf. Absent: Ramona Christensen

Minutes: Rich Wilson, seconded by Valerie Roybal, moved to approve the April 26, 2005 Board meeting minutes and the May 10, 2005, Chapter meeting minutes. Motion carried.

Treasurer's Report: Deanne Widauf presented the May 2005 Treasurer's Report showing a balance of $17,126.32 which includes term share accounts.

COMMITTEE REPORTS:

Education: Barb Thomasee reported that we have received 16 total applications for the scholarships (14 – Community College applications and 2 – University of Wyoming applications). The committee members selected Zach Langston for the Community College scholarship. Zach will be attending the Laramie County Community College Outreach Program in Laramie. The selection for the University of Wyoming scholarship was Supriya Sood. There was discussion regarding changing the requirements for the University of Wyoming scholarship. Donna Crock, seconded by Wendy Kinkade, moved to delete the stipulation in the University of Wyoming Scholarship application that a “student must have graduated from a Wyoming Community College, with a 2-year degree or are currently enrolled as a third year student at the University of Wyoming.” It was advised by removing this stipulation this will allow any student to apply that will be attending the University of Wyoming. Motion carried.

Membership: Valerie Roybal gave an update on membership, reporting there are 37 members in the Wyoming Chapter which includes five renewals and two new members (Kim Castaneda and Donald Vonseggern). Kristy Anderson will send letters and chapter pins to the new members. Donna Crock will send invitations for the awards banquet to the new members. Valerie has sent information and brochures about our Chapter to some interested individuals in Fort Washakie, Wyoming. Rich Wilson mentioned an individual from the Northern Colorado area is interested in joining our chapter.

Newsletter: Donna Baur mentioned she needs the Pres Talk to complete the newsletter and will feature the new members in the first newsletter for the next chapter year. Donna asked Rich to think about a photo for the next chapter year newsletter.

Programs/Public Relations: The remaining programs of the year are as follows:

June 2, 2005 - Awards Banquet and Election of Officers. Donna Crock advised all arrangements for the dinner at the Whipple House have been made. She will be picking up awards and plaques next week. June 4, 2005 - Central City/Black Hawk Trip, Discussion was held on our contract agreement with the company and their cancellation policy. It was advised to break even we would need 30 individuals to reserve. Further discussion followed on having the charter company advertise the trip as well as posting flyers at several local businesses in Cheyenne. Wendy Kinkade and Barbara Thomasee volunteered to call local businesses. The Board concurred that everyone that takes the trip will receive one raffle ticket for door prizes, and additional raffle tickets will be sold for $1 for one ticket and $5 for six tickets. Give a way prizes for the trip will include some of the Hooters items that were donated. Wendy Kinkade, seconded by Barbara Thomasee, moved to purchase $20 of coins to raffle off and items for a goodie bag (danish and juice) if participation is 40 or more. Motion carried.

Web Site: No report

NEW BUSINESS:

ARMA International Conference - Chicago Sept. 18-21, 2005 (with leadership meetings on the 17th). Donna Crock, seconded by Valerie Roybal, moved to approve all expenses for the incoming president to attend the ARMA International Conference in Chicago. Motion carried.

Audit Committee Volunteers – The audit of the Treasurer’s books needs to be completed by the first of July. Kristy Anderson and Ramona Christensen (alternate Donna Crock) will audit the books.

2005-2006 Meeting Times and Place – The board meetings will continue to be at the City of Cheyenne Municipal Building conference room at 11:30 a.m. on the fourth Tuesday of the month.

Next Board Meeting: The next Board meeting will be held on Tuesday, August 23, 2005, City of Cheyenne Municipal Building conference room, Room 208 at 11:30am. This will be a transition meeting. Once the new board is elected, we will start the process of transferring the checkbook, credit card, etc. to the new board members.

Meeting was adjourned at 12:30 pm.

Submitted by,

Donna Crock
Chairperson of the Board