WYOMING CHAPTER
Association of Records Managers & Administrators
Right of Way Conference Room-Department of Transportation
Board Meeting Minutes
May 21, 2007, 11:45am

Members Present: Kristy Anderson, Ramona Christensen, Donna Crock, Wendy Kinkade, Pat Newbern, Rich Wilson, Barb Thomasee, Tim Tyler.

Meeting was called to order: By President, Rich Wilson at 11:45 a.m. Rich gave each of the Board Members present a thank you gift and thanked everyone for their support and hard work during his term as President.

Minutes: Kristy Anderson moved to accept the Minutes of the April 2007 Board Meeting and May 2007 General Meeting. Seconded by Donna Crock. Motion Carried.

Treasurer’s Report: Ramona Christensen presented the May 2007 Treasurer’s Report with checking account deposits of $1,897.00, disbursements of $5,933.72, and a balance of $8,268.85. Term Share accounts Investment total were $10,690.55, for a current total balance ending May 21, 2007 of $18,959.40.

Committee Reports:

Education: Barbara Thomasee reported we received a total of 20 Scholarship applications. Barb asked for the committee to please turn in their reviews, and the committee will be contacted to meet later this week for final determination of scholarship winners.

Membership: Tim related we have new members and have also lost a few, through expired memberships, but that we are currently holding at 40 members. Rich reminded everyone of the increase in dues, with the savings of $25.00 if paid before July.

Newsletter: Donna Crock reported she has sent the list serve address to Donna Baur. There was no other Newsletter report at this time.

Programs: Kristy Anderson reminded everyone of our June 5th annual banquet at Poor Richards. Kristy asked if you haven’t contacted her, to please let her know as soon as possible if you will be attending this year’s dinner meeting.

Web Site: Donna Crock reported she has updated the Web site and everything looks good.

Old Business:

April 27-28 Seminar: Rich reported there were 81 registrants for the Mark Langemo Seminar, with 77 attendees. Evaluations report this seminar was well done. One of the attendees, Rosie Berger, Wyoming Legislature from Sheridan County felt the seminar was hugely informational.

ARMA/WSA May Disaster Recovery Workshop: Rich reported there were 58 registrants for this well-done workshop with 52 attendees. This workshop also received superb evaluations. Both educational opportunities were not just successful but appreciated by attendees and proof educational efforts are needed, as well as are important to all RIM success.

Board Positions: Kristy reported all Board positions for the 2007-2008 year have been confirmed. It was noted that although Kristy will no longer be serving on the Board, Rich asked Kristy if she would please continue to serve with the Board on the Seminar committee. Kristy explained she has enjoyed her tenure on the board, and would be glad to assist in whatever capacity she was needed. She also announced she had been asked to serve on the IIMC (International Institute of Municipal Clerk’s) Records Retention Committee and felt it would be better to offer someone else an opportunity to serve on the board at this time.

Possibility of sending additional member to International: Discussion followed with the request that any Board member who would like to attend the ARMA International Conference in Baltimore, MD in October, and who’s Agencies did not have funding, or may only have partial funding for them to attend the conference, to send an E-Mail to Rich by June 4, 2007 - requesting what assistance they need to attend the conference, in order for the Board to consider the possibility of assisting with their expenses whether in partial payment or in whole. Board decision for financial assistance will be reviewed at our annual banquet.

Leadership Conference - Regarding the upcoming Rocky Mountain Region ARMA Leadership Conference to be held in Iowa July 12-14, Donna Crock reported she may consider flying out of Cheyenne when considering the time it takes to commute to Denver and cost involved to drive down there, park, etc. Pat Newbern, as incoming vice president, expressed her interest in attending the conference with Donna Crock, as incoming president. Both Donna and Pat were encouraged to attend. It was advised the board had previously approved payment for two board members to attend the Leadership conference.

New Business: Audit Committee and Chapter 990 Reports: Rich reported our Chapter audit should be completed shortly after June 30th. Kristy Anderson and Donna Crock offered to participate on the Audit committee.

Chapter Domain Name: Donna Crock reported our Chapter domain name expires in 2008, and we would receive a discount of $20.00 if fees were prepaid early. Kristy Anderson moved we prepay our domain fee for 5 years to take advantage of the savings. Ramona seconded. Motion carried.

Year End Banquet & Swearing in of Board Members: Paula Sutton has confirmed she will attend our year-end banquet and will participate by providing a region report and swearing in our officers and Board members. Kristy Anderson moved for the Chapter to pay for Paula’s dinner. Seconded by Tim Tyler. Motion carried.

There being no further business, the meeting was adjourned at 12:40 p.m.

Next Board meeting will be E-Mailed with the time and location.

Respectfully submitted by:

Pat Newbern
Secretary