WYOMING CHAPTER
Association of Records Managers & Administrators
WY Public Service Commission Conference Room
Cheyenne, Wyoming
Board Meeting Minutes
November 27, 2007

Members Present: Donna Crock, Ramona Christensen, Rich Wilson, Deanne Widauf, Wendy Kinkade and Tim Tyler.

Meeting was called to order: By President Donna Crock at 11:45 a.m.

Minutes: Rich Wilson moved to accept the Minutes of the Board Meeting October 30, 2007 and the November 13, 2007 Chapter meeting, Seconded by Wendy Kinkade. Motion carried.

Treasurer’s Report: Ramona Christensen presented the November 2007 Treasurer’s Report with checking account deposits of $98.00, disbursements of $533.90 and a balance of $1,935.31. Term Share accounts Investment and savings balances ending Novermber 27, 2007 was $12,849.51. Ramona reported she will be paying the Midwest Rocky Mountain Region assessment charges of $82.00 this month.

Committee Reports:

Education: Donna reported for Barb Thomasee stating that the Web site has been updated and that notice of the availability of scholarships will be sent to the Wyoming colleges and high schools soon.

Membership: Tim stated that the current membership count is 39 still pending two new members from Cheyenne that are currently “99” members. Rich will contact Connie Rothwell and reported that Mark Browne has joined the chapter. Chapter pins that arrived were given to Tim Tyler and Ramona Christensen.

Programs: There was discussion regarding the recent webinar. Donna reported overall that it was a success and the majority of the comments were positive. Once we find out the actual costs there is a potential other agencies may offer to volunteer to host another webinar. The only disappointment was that outlying chapter members from Wyoming did not take advantage of this opportunity. Donna sent out a survey but did not get any response of why individuals did not attend. Donna discussed the plan for the December meeting for the Trolley on December 15th. It would start by meeting at Donna’s house for appetizers and refreshments and then catch the Trolley there. It was agreed to charge $12 per person to include the food and the trolley limited to 26 people. It was discussed if we do not have at least 20 people that we may consider changing the tour to one hour. Potential programs for January and February are WY Game and Fish on-line license applications and the State Library on the on-line newspaper initiative. Wendy agreed to contact both agencies. Donna will get contact information to Wendy. April will be the topic of “Protecting Your Hosted Records – Third Party Due Diligence” with Stephanie McCutcheion and Sheri Nystedt. We are considering a tour of the Rawhide Energy Station in Colorado for our May meeting.

Newsletter: Deanne Widauf reported that she will have the newsletter completed once she receives the Pres Talk article. There was discussion in sending it out at the end of this week since there is time sensitive webinar information included.

Web Site: Donna Crock reported there are no changes to the web site.

Old Business:

By-Laws Update: Rich reported that Kristy Anderson has reformatted the by-laws to meet ARMA International requirements. Rich and Pat Newbern will be reviewing the draft. Once completed it will be forwarded to Paula Sutton and Trevor Mitchell for review. Once approved it will be presented to the Wyoming Chapter of ARMA membership for approval.

Library Holdings: Rich Wilson will compile a list of what is left in the library holdings so the website can be updated.

Speaker Grants: Refer to March Seminar 2008 for this topic.

Chapter Charities: The chapter will be collecting for the V.A. hospital nursing home for donations to be purchased for crafts for use by patients. Checks for donations should be received by December 17th to the PO Box. Rich reported the charity of choice which the Casper members chose was Joshua’s Storehouse. Ramona has written a check for $50.00. The board agreed we will take non-perishable donations for Needs, Inc. at the Christmas party.

March Seminar 2008: Donna discussed the speakers. Jesse Wilkens is not available during this time. Rich agreed to contact Alan Andolsen to see if he is available on March 10th, 11th, or 13th. Once we have details of dates, speaker, and fees we will be able to submit the application for the speaker grant.

Secretary of State: Bob Curtis will report on this at the December board meeting.

New Business:

Memorial Donation: Rich moved to approve a $25 memorial donation for Pat Newbern’s mother for a charity of the family’s choice. The motion was seconded by Tim. Motion carried.

There being no further business the meeting was adjourned at 12:45 pm.

Next Board meeting will be December 18, 2007, at the Wyoming Department of Transportation Conference room at 11:30 AM.

Respectfully submitted by:
Donna Crock
President