WYOMING CHAPTER
Association of Records Managers & Administrators
City of Cheyenne Conference Room
Board Meeting Minutes
October 30, 2007

Members Present: Donna Crock, Pat Newbern, Ramona Christensen, Bob Curtis, Deanne Widauf, Wendy Kinkade and Barb Thomasee.

Meeting was called to order: By President Donna Crock at 11:45 a.m.

Minutes: Pat Newbern moved to accept the Minutes of the Board Meeting September 25, 2007 and the October 16th Chapter meeting, Seconded by Wendy Kinkade. Motion carried.

Treasurer’s Report: Ramona Christensen presented the October 2007 Treasurer’s Report with checking account deposits of $30.00, disbursements of $2.255.71 and a balance of $2,371.21. Term Share accounts Investment and savings balances ending October 30, 2007 was $13,285.41.

Committee Reports:

Education: Barbara Thomasee reported that scholarship applications have been mailed to all Wyoming colleges with April 1st as the deadline. Donna stated that the Web site has been updated and that notice of the applications will be sent to the high schools around the state.

Membership: Donna stated that the current membership count is 39. There are two new members, one from the City of Casper and one from Denver.

Programs: A Webinar is scheduled for November 13th at the Cheyenne Business Center Building, 1510 East Pershing that will include presentations by those that had attended the Baltimore Conference. Donna is putting the notice for the webinar on the Website so there may be participants from various locations. The plan for lunch is to order Pizza. Donna discussed the plan for the December meeting to possibly be a Trolley Tour, either on December 8th or December 15th. It would start by meeting at Donna’s house for appetizers and refreshments and then catch the Trolley there. There would be a charge for members to ride the Trolley which would be determined at the next Board meeting. The program for January will be discussed at the November Board Meeting.

Newsletter: Deanne Widauf stated that she would include a number of items in the next newsletter including the ARMA Convention happenings, International Board biographies for those who are running and possibly biographies on members of the local chapter. In addition an article on what is ARMA!

Web Site: Donna Crock stated that Lonetree in moving to a new server.

Old Business:

By-Laws Update: Pat stated that she has had a meeting to review the current by-laws but will schedule one in the next month.

Library Holdings: Rich Wilson and Pat have reviewed the holdings they have and have determined what needs to be kept versus what can be disposed of.

Chapter Pins: Donna reported that the pins should be ready within the next two to three weeks.

International Conference-Baltimore: General discussion was held on the overall impressions of the conference and the benefits on some of the seminars that individuals attended.

Leadership Conference-2009: The specifics on this will be discussed at a future board meeting.

ARMA International President: The travel expenses for the visit by the International President were $148.10. Pat moved to pay the expenses. The motion was seconded by Ramona and carried.

Speaker Grants: Refer to New Business discussion under “February/March Seminar” for this topic.

Chapter Charities: Wendy has not been able to get with the V.A. hospital for specifics on donations of crafts for use by patients. Checks for donations should be received by December 15th to the PO Box. Donna will meet with Rich regarding a charity donation to an outlying charity (Casper).

New Business:

February/March Seminar 2008: Donna discussed the speaker possibilities of Alan Andolsen and Jesse Wilkens. She said she had been in contact with them and is waiting to hear back. Another possibility would be Tom Reding from IBM. Kristy Anderson said she would assist on the Committee and Pat said she would work on the brochure. Pat will work on the application for the speaker grant.

Baur Donation: Pat moved to approve a $25 memorial donation for Donna Baur’s father. The motion was seconded by Deanne and passed.

Secretary of State: Discussion was held on reviewing the ARMA name as it is registered with the Wyoming Secretary of State. Bob said he would meet with them and come back with a report.

There being no further business the meeting was adjourned at 12:45 pm.

Next Board meeting will be November 27, 2007, at the Wyoming Public Service Commission Office at 11:30 AM.

Respectfully submitted by:
Bob Curtis
Secretary