WYOMING CHAPTER
Association of Records Managers and Administrators
Municipal Building, 2101 O’Neil Ave, Ste 208, Cheyenne, Wyoming
Board Meeting Minutes
September 27, 2005 11:30 a.m.

Members Present: Kristy Anderson, Donna Baur (by phone), Ramona Christensen, Donna Crock, Wendy Kinkade, Vicki Nemecek, Barb Thomasee, and Rich Wilson.

Minutes: Donna Crock moved to approve the August 30, 2005 Board meeting minutes, seconded by Kristy Anderson. Motion carried.

Treasurer’s Report: Ramona Christensen presented the September 2005 Treasurer’s Report showing a balance of $13,213.02 which includes term share accounts. She said the reports show the award of scholarships and Rich Wilson’s conference expenses. Ramona reported the membership escrow transfer was done; however, ARMA has not made a deposit to our checking account. She will contact ARMA International to have them change our bank account numbers.

COMMITTEE REPORTS:

Education: Barb Thomasee will fax the Treasurer’s Report & scholarship recipient application form to Donna Baur. The application now includes a disclosure statement. That will allow us to announce recipient names. Donna Crock will update the scholarship application on the website to reflect changes as approved in the handout distributed at the meeting. Donna has the schools already set up on her computer and will E-mail packets to the schools. Barb Thomasee will distribute packets to the schools through the mail.

Membership: Kristy Anderson reported for Valerie Roybal. We have 35 members to date. We have some members who have not shown up on our list yet. Valerie has contacted some who have shown interest and some who haven’t renewed. Wendy Kinkade noted that although Albin doesn’t currently have a Clerk. They have shown an interest in whoever they hire to join ARMA and recommended we keep sending information to them so they’ll have it when the position is filled.

Newsletter: Donna Baur thanked Donna Crock for the conference photos, some of which will be included in the newsletter. Rich Wilson will write about the ARMA International Conference in his President’s letter. Barb Thomasee will provide thoughts as a first time conference attendee. She advised the new members corner is filled for October, and she would like to include information the LCCC members for the November newsletter. She will also include a photo of the quilt square donated by Kristy Anderson for the ARMA 50-Year Anniversary quilt. A big thanks went out to Kristy for her donation.

Programs/Public Relations: Wendy Kinkade reminded everyone the October meeting will be a tour of the new City/County Health Mobile Response Unit. Wendy will research a location and let us know. Donna Crock asked if we could get flu shots during the tour. Wendy will check. Future meeting ideas include: Union Pacific round-house, Depot, Laramie County Basic Records Management, Main Records Building Downtown, Echostar, Transit, and F.E. Warren. Vicki Nemecek will check on a speaker from F.E. Warren. Wendy suggested we alternate tours and speakers at the monthly meetings. Everyone agreed that was a good idea. The December meeting will be the Christmas party. This will be a family event held in the evening. Wendy is still working on a location.

Web Site: Donna Crock filled in the tentative meeting schedule and will update the website as Wendy schedules speakers and tours. Donna will also make updates as stated in the Education Committee report.

OLD BUSINESS:

Rich Wilson reported on the ARMA International Conference. It was a very good conference. Eleven members attended a portion of the conference and nine members attended the entire conference—a great showing! The main speaker for the general session was Daniel Burris. He made an excellent presentation on the future of records management. Everyone who attended agreed the overall message was to establish a relationship with your Information Technology people because to move forward we must partner with them. Rich reported that the Membership Recruitment Recognition Program allowed two people to attend the full conference at no cost to themselves. The top recruiter signed up 14 new members. There was discussion about how the smaller chapters can’t compete with the larger chapters in this arena. We think ARMA should establish categories similar to the award categories—small, medium and large chapters. Rich Wilson wants us all to think about how we can do better in recruiting. Next year’s conference will be held in San Antonio.

Kristy Anderson moved to approve two $25 charitable contributions to be selected by chapter members from Glendo and Jackson, seconded by Donna Crock. Motion carried. Rich will contact the chapters for their selections. Our Christmas charity will be the Wright, Wyoming tornado victims. Wendy Kinkade will contact Wright, Wyoming to discuss their need and a timeframe. Rich Wilson will include a segment in the newsletter President’s Corner. Kristy Anderson moved the chapter donate $100 to the Tornado Charity Project, seconded by Wendy Kinkade. Motion carried.

The Seminar Committee will meet Thursday, October 4, 2005 at 2:00 p.m. in Rich Wilson’s office. A tentative theme consists of a half-day on Information Technology and a half-day on disaster recovery. Rich Wilson is checking on a team from Wayne State University who have a four-hour program. The team consists of one archivist and one IT expert. Rich will check on cost. The date will depend on speaker availability. Kristy will check on the location when the date is finalized. The fees will be based on our cost. We will continue to use PayPal to accept registrations. There will be no vendor show.

NEW BUSINESS:

The January meeting will consist of Cheryl Pederson’s, ARMA International President, visit. Wendy Kinkade will setup the place and necessary equipment. Rich Wilson will let her know when he has the date.

Next Board Meeting: The next board meeting will be held on Monday, October 24, 2005, City of Cheyenne Municipal Building conference room, Room 208 at 11:30 a.m.

Meeting was adjourned at 12:55 p.m.

Submitted by,

Vicki Nemecek
Chapter Secretary