WYOMING CHAPTER
Association of Records Managers & Administrators
State Archives Conference Room
Board Meeting Minutes
September 25, 2007, 11:35 a.m.

Members Present: Donna Crock, Pat Newbern, Rich Wilson, Ramona Christensen, Bob Curtis, Deanne Widauf, and Wendy Kinkade

Meeting was called to order: By President Donna Crock at 11:35 a.m.

Minutes: Rich Wilson moved to accept the Minutes of the Chapter Meeting September 19, 2007, Seconded by Ramona Christensen. Motion carried.

The minutes for the August 24, 2007 Board Meeting were tabled.

Treasurer’s Report: Ramona Christensen presented the September 2007 Treasurer’s Report with checking account deposits of $78.00, disbursements of $102.20 and a balance of $4,596.92. Checking, Term Share accounts, Investment and savings balances ending September 25, 2007 was $15,402.47.

Committee Reports:

Education: Donna Crock reported for Barbara Thomasee. She stated that scholarship letters will be sent out after the National Conference. There are two scholarships available at the present time with a possibly of additional one later depending on available funds. She said she will update the website on scholarship information for recipients.

Membership: Donna stated that she had sent Tim Tyler a prospect list. Rich Wilson said that Connie Rothwell from Education and Mark Browne from Archives will join after Conference. Rich stated he would assist with the prospect list. Rich will check on Kim Castaneda at LCCC on her expiration of membership. The current membership count is 38.

Programs: A tour of the Belvoir Ranch is slated for October 16th. Meet at the West Parking Lot of the City Building at 11:15. Lunch is on your own. A Webinar is scheduled for November 13th at the Cheyenne Business Center Building, 1510 East Pershing that will include presentations by those that had attended the Baltimore Conference. December will be a Christmas theme. Rich and Donna will meet to discuss possibilities.

Newsletter: Deanne Widauf stated that she would include the current list of upcoming events in the calendar. There was discussion on what other items could be included in the newsletter including records related cartoons.

Web Site: Donna Crock stated that she will be putting the PowerPoint from the September Chapter meeting on the website.

Old Business:

By-Laws Update: Kristy volunteered to handle the review of the by-laws. Rich and Pat said they would assist.

Library Holdings: Donna Crock has three boxes that were stored at Holland and Hart. There is the possibility of additional boxes that could be stored in other places. Donna requested that the value of the holdings be reviewed. Rich and Bob said they would review this after the conference. Pat Newbern made a motion to review and make a decision on library holdings. Motion was seconded by Deanne Widauf. Motion carried. The boxes are currently stored at the Wyoming State Archives.

Contact Chapter Members: Donna presented the results of the survey sent out to chapter members. There were eleven responses to the survey. The results were discussed by the board and will be included in the next newsletter. The written results are included as a part of these minutes.

Chapter Pins: Donna has placed an order for 250 pins for a total cost of $425.00 from Wyoming Trophy and Engraving.

International Conference: Donna showed the Board the items that would be taken to Baltimore as part of the ARMA Education Foundations Silent Auction.

Leadership Conference 2009: Donna discussed the possibilities to the Board of assisting with the 2009 conference which will be held by the Northern Colorado chapter.

New Business:

ARMA International President: The travel expenses are currently on hold for Carol Choksey. The gift for the September Chapter Meeting was a book donated by Wyoming State Archives.

Speaker Grants: Donna stated that the grant has to be done by the January deadline. Discussion was that it should relate to the Spring seminar. It will be completed during November.

Chapter Charities: Discussion of possible holiday charities that could be given to included: The Boys and Girls Club and the extended care unit at the Veterans’ Administration (V.A.). A motion was made by Rich Wilson to name the extended care unit at the V.A. as the primary charity this year with a $100 donation. It was seconded by Pat Newbern. Motion carried. Wendy will get more information. There was also discussion on charities outside of Cheyenne. Pat Newbern motioned for the Casper members to choose a charity of their choice and to donate $50.00 to that charity, Ramona Christensen seconded it. Motion carried.

There being no further business the meeting was adjourned at 1:20 pm.

Next Board meeting will be October 30, 2007, in the City of Cheyenne Conference Room at 11:30 AM.

Respectfully submitted by:
Bob Curtis
Secretary